Category: Procedures

Is that diagnosis an established condition?

July 5, 2017

Knowing which diagnoses and ICD-10 codes confer automatic eligibility is vital – and subject to change. Contact Eileen with any questions about medical information that you receive when you are unsure about how it affects Birth to Three eligibility. Look at the updated lists here.    

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BDI 2 has new norms!

June 16, 2017

The BDI-2 NU has been released with new norms that reflect changes in race, region and socioeconomic status.  The changes in norms on the BDI-2 NU relative to the BDI-2 require slightly higher raw scores in several domains in order to achieve the same scaled score.  The effect in the 0-3 age group is not as significant as with the 3.5-5 year old group but is notable in the personal-social, adaptive and communication areas, making it more likely for children to meet eligibility criteria. The current BDI-2 kit remains valid however programs should purchase the new examiner manual which has … Continue reading

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Transition Updates in SDE Bureau Bulletin

December 7, 2016

Below is a link to an important blog post by the CT State Department of Education Bureau of Special Education.  It clarifies expectations for LEAs when children from Birth to Three are referred for Early Childhood Special Education. Birth to Three Transition Update Please read it. Thank you to the Birth to Three Program Directors and Maria Synodi for addressing this important time in the lives of many of the families we support. To subscribe to the CSDE Bureau Bulletin after you click on the link above (and read it) click on the white Home link in the black menu bar at the … Continue reading

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Update on Re-Referrals

August 15, 2016

Families’  involvement with Birth to Three may start and stop, then restart for a variety of reasons.  When the child is Exited from SPIDER, then the family contacts you or their service coordinator to reconnect,  a set of factors are considered before either the Exit is removed or a new record is created. As of August 1st, CDI administrators Kareena DuPlessis and  Shirley Caro are  processing all of these requests.  They follow the same decision rules that were in effect previously; no changes in protocol.  This streamlined process reduces the number of steps and amount of time needed before a family reconnects with Birth to Three supports. Please … Continue reading

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Support for the new IFSP

July 26, 2016

The IFSP has been translated and posted in three additional languages: Spanish, Portuguese, and Arabic.  We have also modified the IFSP Handbook which will be posted on the website.  In addition, we are posting an online module on completing the new IFSP.  The link for the module will be posted on our website under Learning Modules .  A short, fun video on Writing Functional Outcomes will also be found there and  here (click on lower right area of video to watch it full screen).

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Periodic Reviews of the IFSP

April 27, 2015

This is an important summary of the IDEA regulations regarding IFSP review deadlines.

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What Birth to Three Looks Like! Now available on website.

April 6, 2015

You will see several new pages on the Birth to Three website: What Birth to Three Look Like: Natural Learning Environment Practices, Coaching as a style of interaction, and Primary Service Provider approach to teaming.  These pages explain our research supported practices, contain references for more information, and links for useful tools for families and providers.  The pages can be accessed in two different ways: under About Birth to Three from the menu on the left side of the home page, and under the Resources tab at the top of the website. We hope this will put important information about Birth to Three services … Continue reading

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What Are Other State Part C Systems Doing?

January 20, 2015

The IDEA Infant and Toddler Coordinators Association (ITCA) recently posted the results of two 2014 surveys related to Part C of the Individuals with Disabilities Education Act (IDEA) online.  These have interesting information about what is going on in other states. 2014 ITCA Tipping Points Survey – Part C Implementation: State Challenges and Responses – This survey is used to help track emerging issues and state responses related to eligibility, finance and decisions regarding continued participation in the Early Intervention Program for Infants and Toddlers with Disabilities (Part C of IDEA). Forty‐eight of the fifty-six states and jurisdictions responded to the … Continue reading

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Assistive Techology Guidelines

November 4, 2014

The Assistive Technology Guidelines for Part C have been posted

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October 28, 2014

Now that the diagnosis of SSD has been utilized for several months and program staff have given feedback there will be a few changes to the process to expedite the child being made eligible and allow the program to ensure an audiological is completed as part of the assessment. Children with a speech sound disorder can now be determined to be eligible for services prior to having an audiological evaluation completed. However, since the audiological assessment is integral to determining appropriate IFSP services, an Interim IFSP must be completed that identifies the needs for an audiological to complete the assessment … Continue reading

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Have you ever seen this?

October 28, 2014


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Procedures FAQs and Updates

September 17, 2014

From time to time we get questions about the procedures and policies we all use. As needed, we will provide a link here in the blog to Frequently Asked Question (FAQ) documents. In some cases these FAQs will include information that should be reflected in the procedure but we don’t want to change the procedures too often. So we all stay on the same page without getting too confused, when we do change a procedure we will post that notice here. If you print out the procedures, it will be important to make sure that the one you have printed … Continue reading

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New Files and Temporary Ones

July 11, 2014

If you are looking for a new version of a procedure or form or file and the old version opens instead of the new, please be sure that you have deleted your temporary internet files and then try again.  If after that you still see the old file, do let us know.

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Family Cost Participation Form

July 1, 2014

Happy July 1!! Today is the first day of using the new family cost participation form with all new families. We are also hoping that you will gradually have all of your families fill out this new form, particularly those families that have many months before their annual.  The two links below will take you to learning modules that we have prepared especially for providers to walk you through the process of filling out the new form. Filling Out the Family Cost Participation Form Talking to Families about Money We are working on a video to explain our form to … Continue reading

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E-signatures are Okay to release child record to SSA

May 19, 2014

The Social Security Administration’s (SSA’s) secure online application and electronic medical record system use electronic signatures to indicate Parent/Guardian consent to release personal information about their child.  If you are wondering if this electronic signature is acceptable to release the child’s Birth to Three records, the answer is YES. Medical Examiners rely on Birth to Three evaluations as part of their determination of eligibility for cash benefits. When you receive a request for records about a child currently or previously on your roster that includes a “typed” name of parent or guardian, please provide the requested information at your earliest convenience … Continue reading

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Family Survey Clarification

May 13, 2014

Each March we give batches of pre-printed family surveys to programs to pass on to specific families.  The families who get the surveys are those who have had more than six months of visits on Feb 1st each year. If you have a family who you think should have received a survey and didn’t, first please check that their first visit was before 8/1/13.  If it was, please contact   If it wasn’t, please do not give the family a blank survey as they need a number to complete the survey online. In addition, regardless of how the survey is completed, their results … Continue reading

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Speech Sound Disorder

April 21, 2014

REMINDER: A new diagnosed condition, Speech Sound Disorder, was added July 1, 2013.  Please refer to  Service Guideline #3: Children Referred For Speech Delays for more information.

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ICD Coding

April 1, 2014

As providers recently heard at three regional meetings, there were changes to our procedures pending that were related to the changes in the International Statistical Classification of Diseases (ICD) coding scheduled for October 1, 2014.  These changes, that impact Medicaid and Commercial Insurance billing, were to take effect April 1st so we would have six months to prepare. Yesterday, March 31st , HR4302 was passed out of the Senate and includes this verbiage: SEC. 212. DELAY IN TRANSITION FROM ICD-9 TO ICD-10 CODE SETS. The Secretary of Health and Human Services may not, prior to October 1, 2015, adopt ICD-10 code sets as … Continue reading

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April 1, 2014

Last month Sherri O’Neal from CPAC’s Family Connections and Aileen McKenna, Birth to Three Family Liaison, recorded an eco-map demonstration to be shown at service coordination training. For training purposes this 13 minute video is slightly longer than a typical eco-map. Most take around ten minutes to complete but the wealth of information gathered in that short time is well worth the extra minutes of effort. The video has been posted on the Birth to Three System’s YouTube channel at  in a playlist just below the welcome videos or you can click this link to go directly to it.

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Draft FY15 Procedures Online

March 24, 2014

The draft procedures are available for review To find a list of the draft FY15 procedures click this link Please submit comments and questions no later than April 8th.

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