Contracted Birth to Three providers must comply with all applicable Federal and State laws and regulations governing Birth to Three services including the federal IDEA, FERPA, and HIPAA. Contracted programs also must comply with all Birth to Three System interagency agreements, memorandum of understandings, policies, procedures, memoranda, forms and guidance documents found on the Birth to Three website.
Note about revisions: Please see the table at the bottom of this page for a summary of revisions. Please send any questions, comments or concerns regarding procedures to [email protected].
A-H
Abuse and Neglect 7/1/24
Accountability and Monitoring 7/1/24
Assistive Technology 7/1/24
Child Outcome Summary 7/1/24
Interim Children in DCF 7/18/24
Children who are Homeless 7/1/24
Complaints 7/1/24
Dispute Resolution: Mediations and Hearings 7/1/24
Document Control and Records 7/1/24
Evaluation Assessment and Screening Procedure 10/1/2024
- Our list of Diagnosed Conditions (Updated 8/1/24)
Exit-Transition 7/1/24
I-P
Individualized Family Service Plan (IFSP) Procedure & Guidance 6/16/2021 (REV. DRAFT will be released with new data system)
Insurance Billing 7/19/24
- How to Access User Guides
- PCG User Guide (EI Billing Website)
- PCG EI Billing & Claiming Guide (Overview)
- PCG EI Billing Guide
Intake 1/1/25
Lobbying 7/1/24
Marketing and Promotion 7/1/24
Payment to Programs 11/1/24
Personnel Standards 7/1/24
Planning and Documenting Intervention Services 7/1/24
Procedural Safeguards 7/1/24
Q-Z
Recording 7/1/24
Remote EI 11/1/24
Research 7/1/24
Service Coordination 7/1/24
Supports and Services 7/1/24
Training and Supervision 7/1/24
Transfer 7/1/24
Use of Aversive Techniques 7/1/24
Memoranda
From time to time, the Lead Agency issues memoranda which clarify or amend procedure before final procedure revisions can be made. Memoranda will be posted here until they have been incorporated into the procedures above, at which point they will be archived.
- Safety FAQ (9/5/2025)
- Early Intervention Specialist Credential (8/5/2025)
- Music Therapists (9/30/2024, revised 9/16/2025)
- Interim IFSPs (4/28/2025)
- B23 (OEC)/SDE Referral Process – Troubleshoot and Reminders Memo (6/14/23, revised 5/7/25)
Summary of Revisions
This list serves only as an announcement of changes to procedures. Please review the newest revised procedure in full.
| Date of Revision | Procedure | Revision Number | Description of Change |
| 12/18/2025 | PCG User Guides | Posted Updated PCG Insurance Guides 9/30/25 | |
| 9/16/2025 | n/a | n/a | Posted Music Therapist Memo revision |
| 9/5/2025 | n/a | n/a | Posted Safety FAQ Memo |
| 8/5/2025 | n/a | n/a | Posted Early Intervention Specialist Credential Memo |
| 5/8/2025 | n/a | n/a | Posted B23/SDE Referral Process Memo |
| 5/8/2025 | n/a | n/a | Posted Music Therapist Memo revision |
| 4/29/2025 | n/a | n/a | Posted Interim IFSP Memo |
| 2/20/2025 | Accountability & Monitoring | n/a | SPP/APR Requirements document uploaded |
| 2/20/2025 | Insurance | n/a | Three PCG Billing Guides uploaded |
| 1/1/2025 | Intake | n/a | Final Procedure Posted |
| 11/1/2025 | Payment to Programs | n/a | Final Procedure Posted |
| 11/1/2024 | Remote EI | 1 | Remove 3.7 Prior Authorization |
| 10/1/2024 | Evaluation, Assessment and Screening | n/a | Final Procedure Posted |
| 7/18/2024 | Insurance Billing | 1 | Remove 1.1.1 bullet, 3.1.1, #3 and #3a, 2.1.2, 2.1.3, and box note |